Cassia County Clerk Profile
Cassia County uses a unified elected Clerk/Auditor/Recorder model. The official county clerk page names Joseph W. Larsen as Clerk of the District Court, ex-officio Auditor/Recorder, County Chief Elections Officer, and Clerk of the Board of Commissioners. For court records, the state-correct local title is Clerk of the District Court because Cassia's District Court, Magistrate Court, Court Records, and Judges pages route court work through the Judicial Center and the court email address.
The office split matters in practical terms. Court files, dockets, citations, probate matters, juvenile matters, small claims, and court-copy requests go through the Judicial Center side of the clerk function. Recorder work, including recorded instruments, marriage licenses, certified marriage-license copies, passports, alcohol licenses, and records research help, is handled at the courthouse Recorder's Office. A request sent to the wrong custodian may be delayed or redirected.
Cassia County Clerk of the District Court
Clerk: Joseph W. Larsen
Cassia County Judicial Center
1559 Overland Ave
Burley, ID 83318
208-878-7351
Fax: 208-878-1010
Email: court@cassia.idcourts.gov
Hours: 8:30 AM-5:00 PM Monday-Friday
Cassia County Recorder
Cassia County Courthouse, Room 105
1459 Overland Ave
Burley, ID 83318
208-878-5240
Fax: 208-878-8825
Email: recorder@cassia.gov
Office hours: 8:30 AM-5:00 PM Monday-Friday
Cassia County Clerk Duties
The Clerk of the District Court side of Joseph W. Larsen's office is the local keeper for filed court case records. Cassia County is part of Idaho's Fifth Judicial District, and court services are concentrated at the Cassia County Judicial Center in Burley. The local court pages list District Court, Magistrate Court, traffic fines, citations, probate, juvenile matters, small claims, court records, and electronic filings under that court-services route.
The Recorder side is separate even though it is held by the same elected official. The Recorder page lists non-court work such as recording deeds, mortgages, liens, judgments, corner perpetuations, survey plats, subdivision plats, and microfilmed documents. It also lists marriage licenses, certified marriage copies, alcohol licenses, passport applications, county records, and public records research help. Use the court clerk for a case file. Use the recorder for a recorded instrument or marriage-license copy.
| Need | Correct Cassia County route | Why it matters |
|---|---|---|
| Court case file or docket copy | Clerk of the District Court at court@cassia.idcourts.gov | Case records are judicial records tied to the court where the case was filed. |
| Traffic citation or court payment | Magistrate Division or Idaho iCourt payment channel | Cassia routes citations and traffic fines through court services. |
| Probate estate, will, trust, or adoption matter | Magistrate Division through the Judicial Center | Probate is not a separate Cassia County probate court. |
| Marriage license or certified marriage copy | Recorder, Room 105 at the courthouse | Marriage-license records are recorder functions, not court-case files. |
| Recorded deeds, liens, plats, and mortgages | Recorder at recorder@cassia.gov | Land and recorded document files are non-court county records. |
Cassia Clerk Request Fields
Cassia County's Court Records page says court-records requests must use the public-records request form. The form must be signed, completed in its entirety, state the purpose, clearly identify the requested records, and be emailed to court@cassia.idcourts.gov. The same form also carries Resolution No. 2021-019 custodian routing, which helps separate court records from sheriff, prosecutor, public defender, recorder, election, treasurer, and other county records.
For a court file, the most useful description includes party names, case number if known, case type, approximate filing date, court division, requested document names, and whether inspection, plain copies, or certified copies are needed. Idaho iCourt can be used first to find a case number or docket entry, but the clerk's request route is the official path for copies that are not fully available online.
| Form field or checkbox | Required | How to use it for Cassia court records |
|---|---|---|
| Records pertain to myself | Optional | Check only when the request is for records about the requester. |
| Examine records | Optional | Use for inspection rather than a copy request. |
| Copy of records | Optional | Use when asking for copies from the clerk. |
| Clear description of records | Needed for a usable request | List the case number, party names, court division, dates, and documents sought. |
| Date of request | Required | Starts the request timeline used by the custodian. |
| Name and mailing address | Required | Identifies the requester and where any mailed response should go. |
| Email and daytime phone | Useful | Allows the clerk to clarify the request or send an electronic response. |
| Signature | Required | The county court-records page specifically says the form must be signed. |
| Mailing-list acknowledgment | Required by signature | The requester acknowledges Idaho Code 74-102 limits on mailing or telephone list use. |
Cassia County Custodian Routing
The custodian list on the county form is useful because Cassia County records do not all sit with one office. Court records go to the courts email. Sheriff and jail records go to the sheriff. Prosecution files go to the prosecutor. Public-defender files go to the Chief Public Defender. Recorder, auditor, election, commission, treasurer, tax, and public-administration records each use their own custodian route. That division should be respected when a request involves both court and non-court records.
- Court records: court@cassia.idcourts.gov for the Clerk of the District Court.
- Law enforcement and jail records: Sheriff, phone 208-878-1002, fax 208-878-4475.
- Prosecution files: Prosecutor, phone 208-878-0419, fax 208-878-2924.
- Public defender files: Chief Public Defender, phone 208-878-6801, fax 208-878-3483.
- Clerk, auditor, recorder, elections, and commission records: cassiaauditors@cassia.gov, recorder@cassia.gov, elections@cassia.gov, or cassiaclerk@cassia.gov.
- Treasurer, tax, and public administration records: Treasurer, phone 208-878-7202, fax 208-878-1012.
Note: Bulk court-records requests are referred to the Idaho Supreme Court rather than handled as ordinary Cassia clerk copy requests.
Cassia Certified Copy Steps
Certified copies are used when a person needs an official copy with clerk certification, such as a court order, judgment, decree, or local marriage-license copy. Cassia's research confirms the local route and two marriage-related fees, but it did not locate a Cassia-specific court-copy fee table. For court records, ask the Clerk of the District Court for the current cost before sending payment. For marriage-license certified copies, the Recorder's Office lists a local amount.
- Identify the record. Use Idaho iCourt, the Cassia case number, party names, and approximate filing date when asking for a court document.
- Choose the right office. Court files go to the Judicial Center clerk; marriage-license copies go to the Recorder in Room 105.
- Complete and sign the public-records request form when asking for court records. State whether a certified copy is needed.
- Email court-records requests to court@cassia.idcourts.gov or use recorder@cassia.gov for recorder-held marriage-license copies.
- Wait for the custodian's cost, copy count, or denial response. The request form includes office-use fields for approval, partial approval, extra time, cost, and exemption notes.
- Pay the amount the custodian provides and follow pickup, mail, or electronic delivery instructions.
Cassia County Clerk Fees
Use confirmed Cassia County fees where the research supports them. The public-records request form leaves total cost and number of copies for the custodian to complete, so court-copy charges should be confirmed through the Clerk of the District Court. The Recorder page and marriage-license page do publish local marriage-license and certified marriage-copy amounts.
| Item | Amount or rule |
|---|---|
| Marriage license | $28.00 |
| Certified copy of marriage license | $2.00 each |
| Court-record copies | Cost completed by court custodian on request response |
| Certified court copies | Confirm current amount with the Clerk of the District Court |
| Bulk court-record data | Referred to the Idaho Supreme Court process |
| Sheriff civil service or return fee | $60.00, listed by the sheriff and separate from court-copy fees |
Cassia Clerk iCourt Access
Idaho iCourt is the statewide online route for court case information, hearings, payments, File & Serve, and Guide & File. Public users can search ordinary public case information without registration, while extended access requires registration, verification, agency approval where applicable, and review under Idaho Court Administrative Rule 32. Case-specific questions still go to the clerk in the county where the case was filed, which means Cassia County questions route back to the Judicial Center.
Electronic filing is also part of the clerk workflow. The Idaho File & Serve FAQ describes mandatory e-filing and conventional-filing exceptions. Probate has a special original-will rule: probate filings are electronic, but an original will and accompanying pleading must also be filed conventionally within seven business days after electronic filing, excluding legal holidays. That is a court filing rule, not a recorder-records rule.
Useful official routes include Idaho iCourt, Idaho File & Serve, Idaho Guide & File, and the Cassia County Court Records request page. For the full local court structure, see the Cassia County District Court page.
Federal Clerk Records Are Separate
Cassia County clerk records are state and county records. Federal civil, criminal, and bankruptcy records are handled by federal clerk systems, not by Joseph W. Larsen or the Cassia County Clerk of the District Court. The U.S. District and Bankruptcy Courts for the District of Idaho maintain federal court records for Idaho through federal court offices and federal public access systems.
That federal court source is useful when a search result involves a federal crime, bankruptcy, civil-rights case, habeas filing, or other federal matter rather than a Cassia County state court case.
The U.S. District Court for the District of Idaho explains the federal district court side of Idaho's court system. Cassia County residents may encounter federal venues such as Boise, Coeur d'Alene, or Pocatello depending on assignment, but those files do not move through the Cassia County Judicial Center clerk counter.
Use this distinction before sending a records request. A state felony, traffic citation, divorce case, or probate matter belongs in Idaho iCourt and the Cassia clerk route; a federal indictment or federal civil case belongs in the federal court system.
Bankruptcy is another separate path. The U.S. Bankruptcy Court for the District of Idaho handles Idaho bankruptcy cases, and those records are not Cassia County court records even when a debtor lives in Cassia County.
Bankruptcy documents, claims activity, schedules, orders, and discharge records use federal bankruptcy access rules and federal clerk channels rather than the Cassia public-records request form.
The federal bankruptcy court also publishes bankruptcy case information instructions, including PACER, clerk-office visits, and mail request options for bankruptcy documents.
Those instructions give a federal alternative when a record seeker has a bankruptcy case number or debtor name, but they do not replace Cassia County's local court-records request route.
For federal public access, PACER is the national system for many federal court records. PACER is separate from Idaho iCourt, and using one system will not search the other.
That separation helps prevent missed records: search Idaho iCourt and the Cassia clerk for state trial cases, and use PACER or the federal clerk when the case is federal.